General Information for Vendors:
This event is free to the public in order to encourage higher attendance. Festivals of this nature generally have an entrance fee so... please help us promote it!
All vendors are required to pay sales tax on products. Even if you're only providing a service, you still need to fill out the tax form. Forms will be handed to you when you set up. Please return them before you begin to sell.
** Vendors may set up between 7:00 - 9:00 PM on Friday, April 5 or Saturday, April 6, between 8:00 -10:00 AM. Please be ready to sell by 10:00 AM. We will be setting up pipe and draping until 7:00 PM on Friday so please don't show up before that. No refunds after March 6. 50% refund between February 6 - March 5. For cancellations between January 6 - February 5, the refund will be 25%. Please be courteous and let us know if you won’t be able to attend.
** Booths assignments will be based on booth size preferences listed in the vendor application. If several vendors request similar booth sizes and we don’t have enough to go around, preference is then based on when application was received.
** Pay booth fee at time of registration. 2017/2018 vendors are automatically accepted (with no setup photos needed). New vendors will be accepted upon approval.
** There will be 3-foot pipe and draping separating the booths. Those in the middle spaces will also have 3-foot draping at the back of the booth. ONLY the food vendor will have access to the electrical outlet for the middle booths. If you want electricity, you need to get a 10 x 10 wall booth. There are only TWO 10 x 10 booths (at $125 each in the middle section) without electricity.
** Electricity is available to vendors against the walls, with the exception of the food vendor (who has access to outlet in the middle of the room). You'll be responsible for bringing your own power cords and power strips. We request that all power strips have surge protectors. NO extension cords are allowed without being plugged into a surge protector.
** The building will be locked and secured Friday and Saturday evenings. Vendors do NOT need to re-set up each day! Doors will be open for vendors on Sunday morning at 9:00 AM. To help keep our vendor fees lower, we ask that everyone help (like they have in the past) take down pipe and draping, put chairs and tables away, and generally clean up on Sunday evening when it's all over.
** Although this may seem obvious, we ask that vendors be courteous and friendly with other vendors and the public. Please be set up on time and don’t take down your booth until 5:00 PM on Sunday. Failure to follow event guidelines will result in vendor not being invited to future festivals. We must be completely out of the building by 8:00 PM on Sunday.
** We encourage vendors to have booth raffles, provide some simple free materials (flyers, handouts, trinkets, etc.) but NO free food! We want our food vendor to do well, too. We encourage vendors to sign people up for your newsletters and set appointments either during the festival, or at a later time.
** For the 2019 festival, we plan to have a healthy juice/food vendor. We are asking vendors who have food to sell to bring it! Please check with the Latah County Health District to see if what you wish to bring is regulated. If you'd like to bring food, please state what you'll have on the application so we can get that out in the announcements.
** All wall spaces in the main room have peg-board as the main backing. For those in the center room, you may NOT use tape, screws, nails, or anything to mount items on the walls. Please bring your own backdrop if you wish utilize the back wall space. The center spaces will have a three-foot tall drape and piping system as a back wall.
** There is NO Internet on site for the public. We encourage you to use phone data to make secure transactions since the Wi-Fi in the building is accessible by everyone if they have the code!
** The "activity" room will be overflow for vendors should we fill up and need more space. Those vendors will get to watch activities! If you have an activity you'd like to present, get it on the schedule sooner than later since we're almost already filled up for 2019! To see a list of activities, please check the Activities page.
** Our festival theme is springy in nature. Since it's the beginning, we encourage vendors to decorate their booths with a spring theme.
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